ReKapture Every Opportunity
Meet Aria —
your AI Voice Concierge.
Never miss another patient call. Never lose another booking. Aria answers in under one second, books consultations live, and runs six outbound campaigns — 24/7.
The Problem
Your practice is losing revenue every single day.
Hard-earned leads flow in. Most are lost before they ever book.
35%
of inbound calls go unanswered
Patients on hold, after hours, or staff too busy.
85%
of missed callers never call back
They go straight to a competitor.
$130K+
lost every year from just 3 missed calls/day
At a $600 average consultation value.
“The gap between leads and bookings is where your revenue disappears.”
Is This You?
ReKapture is built for practices like yours.
You're generating leads but losing them to slow follow-up.
You're spending on marketing and getting inquiries — but your front desk can't also be your sales team. You need dedicated capacity.
You want consistent revenue without sales team drama.
You're tired of revenue depending on whether your coordinator remembered to follow up. You want results without the hiring and retention headaches.
You need more capacity without more payroll.
Whether you're one location or five, you need sales capacity that scales instantly — without adding coordinators or managing turnover.
Inbound — How It Works
Aria answers every call. Books every consultation.
Step 1
Patient Calls
Same number always
Step 2
Aria Answers
Under 1 second · 24/7
Step 3
Qualifies & Educates
Handles objections naturally
Step 4
Books Live
Calendar updated in real time
Step 5
Staff Notified
SMS within 60 seconds
What Aria does on every inbound call:
- Answers in under 1 second — 24/7
- Books a consultation live — checks real-time availability
- Identifies what the patient is calling about
- Transfers to staff instantly when patient requests human
- Educates on relevant procedures in plain language
- Captures soft exit leads for follow-up if not ready
- Handles pricing questions, nervousness, and hesitation
- Sends SMS confirmation and notifies your team
Outbound — 6 Campaigns
Aria calls your patients. You capture revenue you were leaving behind.
Web Lead Follow-Up
Calls within seconds of form submission
Reaches the patient while still on your website — before a competitor can react.
No-Show Recovery
Same-day re-engagement
Warm, zero-judgment call 2 hours after a missed appointment — reschedules on the spot.
Treatment Recall
Highest answer rate
Contacts Botox and filler patients at the exact right window — easy re-bookings.
Dormant Lead Reactivation
Turns cold leads warm
Calls inquiries 30–180 days old with a fresh reason to come in.
Post-Care Check-In
Builds loyalty + reviews
Day 3 call after every treatment — patients who feel cared for refer friends.
Surgical Follow-Up
Converts undecided patients
Day 7 call after consultation — answers lingering questions and moves patients to yes.
Before & After
Nothing changes — except the revenue you were losing.
Without ReKapture
Rings out. Patient hits voicemail. 85% never call back.
With ReKapture + Aria
Aria answers instantly. Books the consultation. Appointment in calendar before morning.
Getting Started
Live in 7–14 days. Zero technical work from your team.
Day 1–2
Onboarding Call
45-minute call to capture your practice details, services, providers, tone, and goals.
Day 2–4
Agent Built
We build your custom AI agent with full procedure knowledge and your brand voice.
Day 4–7
Integrations
We connect to your calendar, EMR, and phone number. Zero technical work required from you.
Day 8–10
Test & Approve
You call the number, hear Aria in action, and approve before any patient ever hears it.
Day 10–14
Go Live
Call forwarding activated. Aria answers every call. You start seeing bookings.
Your existing phone number stays the same. Patients always dial the number they know. ReKapture answers via invisible call forwarding.
Pricing
Every practice is different. Let's talk.
We customize every plan to your patient volume, locations, and goals. No long-term contracts.
Contact Us for PricingReady?
Your number stays. Your staff stays.
Nothing changes except the revenue you were losing.
ReKapture is live in 7–14 days. Get in touch and we'll show you exactly how Aria works for your practice.
Or have us reach out: